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Coordinator - CEO Office, Fibreco


Job Summary

Contract Type:

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Qualifications

Job Requirements (Education, Experience, Competencies and Working Conditions):

Education:

  • First Degree in any related discipline
  • Fluent in English (other languages an advantage)
  • Experience:

  • 3-5 years of Administrative Experience
  • Work across diverse cultures and geographies
  • Proven track record of execution and managing competing tasks and demands.
  • Competencies/Skills:

  • Strong work ethic, Finisher-Completer, Self-starter
  • Business Acumen, Problem Solving, Information processing/management, Influencing others.
  • Data interpretation, Judgement, Continuous improvement, Reporting/Analytics, Summarising
  • Poise, tact, and diplomacy
  • Get it done, Communication, Innovative, Agile, Accountable
  • Attention to detail, Prioritization.
  • Logistics management, Inventory management, data management
  • Computer & Information technology appreciation
  • General administration, planning & organising, event management, Stakeholder management (Internal & External)
  • General working condition:

  • Normal MTN working conditions.
  • Maybe required to work extended hours.
  • Responsibilities

  • Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's).
  • Key Deliverables

    The Coordinator CEO’s Office will be accountable to achieve the following objectives:

    Diary and Calendar management, scheduling, and prioritization for the Bayobab CEO Office:

  • Enable the Bayobab Chiefs to balance their responsibilities and maximise their effectiveness.
  • Assess the urgency and importance of situations/ scenarios and take the appropriate action to determine the necessary level of Bayobab Executive involvement.
  • Set up and manage ad-hoc meetings for day-to-day operational requirements.
  • Coordinate and assist with travel arrangements (flights, accommodation, transports, agendas, and all other logistics required to optimise the effectiveness of all people travelling
  • Act as the point of contact to the CEO, handling and distributing confidential mails, telephone calls, faxes, etc.
  • Co-ordinate and manage the CEO’s calendar, travel arrangements and schedules, negotiating potential conflicts and determining feasible alternatives.
  • Administration:

  • Responsible for all core and ad-hoc functional administrative tasks for the GC Chiefs/SMs/respective allocated function
  • Assist in scheduling, coordinating, and organizing periodic functional meetings for the GC Chiefs/SMs/respective allocated function.
  • Ensure all relevant information is available and handy before any meetings, meeting rooms are booked and well equipped for the meetings.
  • Manage the ordering, receiving and management of office supplies and stationery, catering and courier requests, and coordination with vendors as needed.
  • Arrange, coordinate, and provide on-ground support for multi-party events and meetings as applicable (involving Opcos/visitors etc.)
  • Develop and maintain an efficient documentation and filing (electronic and hard) process.
  • Focus on project delivery (start to finish) & implementation.
  • Follow up on minute actions, coordinate responses and escalate where required.
  • Efficient self-supervision to ensure smooth running of the MD/CEO’s office.
  • Act as document controller – entails having a clear understanding of key organisational Processes, Policies and Procedures and knowledge about accessibility/storage.
  • Perform a diversity of secretarial and administrative support activities including composing memos and correspondences, compiling reports, creation of spreadsheets and manipulation of spreadsheet data.
  • Finance coordination and support:

  • Support the Purchase Requisitions for all Bayobab related purchases (project related, marketing, lifestyle benefit, travel bookings), proactively ensuring approvals are received in a timely manner, and costs monitored.
  • Manage the completion, submission & following up of invoices and expense claims/advance.
  • Coordinate the organization of social events connected to the CEO’s office. This includes preparing cost estimates, managing the budgets, and coordinating all activities for the success of the programme.
  • Assist in the development of and management of CEO’s budget (MOM/YOY).
  • Communication:

  • Draft internal comms related to Bayobab business achievements.
  • Prepare and draft critical correspondence, presentations, reports, and spreadsheets with attention to detail.
  • Acts as the public relations representative for Bayobab
  • Support Bayobab marketing activities with the marketing team.
  • Strategic document and content creation:

  • Create high-level documents translating business needs into functional presentations.
  • Create content and analysis to support strategic intent.
  • Create and maintain benchmarks to better understand and improve areas of Bayobab.
  • Assist and support and provide input and by conducting reviews on materials, presentations, and communications.
  • Analyse, gather, and summarize business and market information.
  • Collate relevant activity reports from the different units within the assigned department for the CEO’s review.
  • Develop presentations required by the CEO and coordinate compilation of this with inputs from various stakeholders).
  • Role Dependencies:

  • Active support from the Bayobab Chiefs and General Managers
  • Deep understanding of the Bayobab business strategy
  • Deep understanding of Bayobab marketing strategy and needs
  • Management of senior stakeholders.

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    Nigeria Jobs offered in: English